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Medical School Information Services Solutions Center

Phone: 734-763-7770
Email: msishelp@umich.edu
Web: Submit a support ticket

Xythos - Basic Usage

Xythos should never be used, even temporarily, for storing ePHI and Sensitive Regulated Data.

Logging in to Xythos
  1. Open a web browser and go to the following web site: http://files.umms.med.umich.edu
  2. In the left hand part of the window, enter a uniqname and Level-1 / Kerberos password for the username and password. Click the Go button.

Adding files
  1. At the top of the window in the toolbar, click the Upload button.
  2. To upload more than one file, in the upper right part of the screen, click the Number of files to upload drop-down menu and select the number of upload boxes to display. When ready to select a file to upload, click the Browse... button.
  3. Navigate the hard drive to find the file to upload to Xythos. Select the file and then click the Open button. Repeat this step for each upload box.
  4. To start uploading the file(s), click the OK button. If the file of the same name currently exists in Xythos and can be overwritten, mark the Overwrite file if already exists box before clicking OK.

 

Creating Folders
  1. At the top of the window in the toolbar, click the New Directory button.
  2. Enter the name of the folder and click the OK button.
  3. To view the contents of the folder, click on the name of the folder. While inside a folder, any files uploaded to Xythos while viewing that folder will be placed in that folder. To leave the folder, click the Up button in the toolbar to go up a level in the file hierarchy.

 

Deleting Files and Folders
  1. Individual files and folders may be deleted by clicking on the red X icon listed to the right of each file.
  2. Multiple objects may be deleted by marking the checkboxes to the left of the file name. Place a check next to each file or folder you wish to delete and, in the toolbar near the top of the window, click the Delete button.

 

Downloading Files from Xythos

To download a file from Xythos to the computer, click on the name of the file. The browser will then prompt whether to open the file or save it to the hard drive.

Multiple files may also be downloaded as a zip file:

  1. Place a check next to each file or folder to download.
  2. Near the top of the window in the toolbar, click the Download button. A zip file containing a copy of each selected file will be created.

 

Sharing files using Tickets
For detailed information, see the Tickets entry in the Xythos Help Guide: https://files.umms.med.umich.edu/xythoswfs/static/en/tickets.jsp

In Xythos, a Ticket allows a file to be downloaded (or a folder to be accessed) by an individual without a Xythos account. This option is useful for distributing documents with individuals outside the university. When a Ticket is created, a link is associated with the file, allowing a copy to be downloaded from Xythos using a web browser. The Ticket link can also be used within webpages outside of Xythos.

A Ticket only allows the file to be downloaded; individuals without Xythos accounts will not be able to upload a newer version of the file unless a Ticket was created for the enclosing folder.
  1. Within Xythos, navigate to the location of the file needing a Ticket. In the Share column, click the icon corresponding to the file.
  2. At the top of the new window, which lists the Share permissions associated with the file, click the Tickets icon.
  3. At the top of the new window, which lists the Tickets associated with the file, click the Create Ticket icon.
  4. Use the dropdown menu to select between creating a Basic or Advanced Ticket. Tickets for files should generally just be left as Read Only since the Ticket link simply allows the file to be downloaded.
    • Basic Tickets have an expiration date based on the Lifetime of the Ticket, which can span a time range from a couple of minutes to a couple of years. After setting the Lifetime, click the OK button.
    • Advanced Tickets offer additional options. In addition to the Lifetime, which can be set to Unlimited, a Ticket can be given a name and require a password to proceed with the downloading of the file. After setting the Lifetime and any additional parameters, click the OK button.
  5. Once the Ticket is created, the page will display the link associated with the file, as well as an Email Link button to pre-populate a new message in the computer's default email client with the link. The link can also be copied and pasted into a document for later reference.
  6. At the top of the window, click the Back button (not the web browser's Back button) to see a list of Tickets associated with the file and each ticket's expiration date.

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